Executive Assistant to the Founder & CEO

The Role

We are seeking a dynamic and proactive Executive Assistant to the Founder & CEO to join our vibrant team in our three-story office in Singapore’s town area. This role sits at the centre of how the company runs. You will be the operational backbone behind our Founder and CEO—managing her world with precision, warmth, and good judgment. At the same time, you will keep the physical office running smoothly, step in wherever the day requires, and ensure that nothing important falls through the gaps.

This is a dual-function role as the EA and Office Manager. We are looking for someone who is equally comfortable preparing a briefing note and dealing with the office admin matters — and who takes both with equal seriousness.

This role requires presence, initiative, and the ability to shift registers without missing a beat.

Key Responsibilities

Executive Administration

Manage the CEO’s professional and personal calendar — meetings, family appointments, and personal commitments
Prepare briefing notes, agendas, and minutes; distribute action items and follow-up communications in her voice
Handle inbound requests, speaking invitations, and enquiries on her behalf; liaise with external contacts with discretion
Prepare CEO decks – internal and external
Support board, EXCO, and subcommittee engagements; track open actions across key relationships
Manage personal logistics including travel, driver coordination, gifting, and ad hoc errands
Provide logistical support for House of Motion and internal team events

Office Management

Ensure the office is consistently clean, well-stocked, and presentation-ready, including meeting room setup and vendor coordination
Handle supplies procurement and support setup for internal occasions

Ideal Candidate Profile

Minimum 5 years’ experience as an EA, PA, or in a senior administrative role supporting a C-suite executive directly
Exceptional written English—you write clearly, concisely, and can adapt your tone to match a senior executive’s voice
Strong organisational instincts—you track multiple moving parts without losing sight of what matters
Discretion and good judgment — you will be handling personal and confidential matters as a matter of course
Presence and initiative—you notice what needs doing and do it without being asked
Warmth and professionalism—you can hold a room, manage a relationship, and represent CEO well
Comfort with ambiguity—priorities shift, and you adapt without friction
Proficiency with standard business tools: calendar management, document drafting, presentation software

Advantageous

Experience in events, hospitality, or agency settings
Experience managing office facilities, vendor relationships, or building management
An eye for design or visual presentation—not required, but noticed

What We Offer

Opportunity to grow within Singapore’s dynamic events industry
Exposure to diverse projects and high-profile clients
Collaborative, multicultural work environment
Health and dental care benefits
Central Singapore location with excellent transport links